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Q & A
In January, HSTR Stuart Buchanan notified local court recording secretaries and state secretaries the number of delegates that may be elected to attend state jurisdiction conventions. Forms with the letter included:
- Membership Listing Release Agreement (FA-121)
- Credentials of Local Court Delegates and Alternates (Form 115-A, -B, -C)
A. A local court must give no less than ten days notice to all adult members regarding date, time, and place of delegate election (Constitution and Bylaws, Section 96). The Fraternal Department will provide mailing labels, but requires a signed Membership Listing Release Agreement (FA-121) before releasing names. Simply fill out and fax or mail to Fraternal.
Q. How were delegate numbers decided?
A. Delegate count was based on adult membership as of December 31, 2007. C and B, Section 96, stipulates number of delegates allowed based on that December 31 count.
Q. Why didn’t our court recording secretary receive a letter?
A. According to Constitution and Bylaws, Section 96, a court must have twenty or more members and all required court reports currently on file at the High Court. If both requirements are not met, a court is not entitled to representation at the state convention.
Q. What criteria must be used when electing delegates and alternates to attend a state court jurisdiction convention?
A. 1) Adult member carrying an insurance or annuity benefit, 2) Member for one year prior to March 1 of state jurisdiction convention year, 3) Catholic in union with Rome
For details, refer to COF’s Constitution and Bylaws, Sections 96 and 97.
Q. When should credentials (Form 115-A, -B, -C) be submitted?A. Immediately after electing delegates and alternates. No delegate will be admitted to a state jurisdiction convention without this form which verifies they were qualified and legally elected (refer to C and B, Section 96). Be sure to provide a photocopy of Form 115-A to each delegate and alternate.
Updated 1/2008